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Although the Treasurer periodically reported revenues from fundraisers at monthly meetings, Department officials did not compare amounts reported to the Treasurer's deposits.
The membership also did not approve all disbursements as required by the bylaws.
While two members counted cash collected at fundraisers, they did not record and certify the amounts collected on cash reporting forms before submitting money to the Treasurer.
Further, Department officials did not use tickets or any other form of receipt to track sales at fundraisers.
The District has appropriated all of the .1 million projected unassigned fund balance at the end of the 2017-18 year; however, this appropriation must be approved by the Board of Education and City Council before it can be used.
The Board members did not have a fund balance policy or include an estimate of fund balance when they submitted their budget to the Town.
The District did not develop a policy or written procedures for the maintenance of leave accrual records or formally authorize the leave accrual benefits to be earned and carried over for each employee.
As a result, District officials paid ,747 for 635 hours of leave benefits that were not authorized by the Board.
Revenue estimates were reasonable and generally close to the actual revenues received.
However, the Board overestimated appropriations each fiscal year.